Job Summary

We are looking for a proactive and organized Facility Executive to manage the day-to-day operations of a private residence. The ideal candidate will supervise household staff, coordinate maintenance activities, ensure the proper functioning of household equipment and utilities, and maintain a safe, clean, and well-managed environment. The candidate should possess basic technical knowledge of residential systems, good computer skills, and the ability to handle operational issues efficiently.

Key Responsibilities

• Supervise the daily operations of the residence and ensure smooth functioning of all household activities.
• Manage and coordinate household staff, including housekeeping, drivers, gardeners, security personnel, and maintenance staff.
• Monitor staff attendance, duty schedules, discipline, and performance.
• Ensure cleanliness, hygiene, and maintenance of the property.
• Coordinate routine maintenance and repairs of household equipment and facilities.
• Monitor the operation and servicing of generators, electrical systems, plumbing, water pumps, swimming pool equipment, and household appliances.
• Coordinate with external vendors and service providers for repairs and maintenance.
• Maintain records of maintenance schedules, inventories, service contracts, and asset registers.
• Monitor utility consumption and report any irregularities.
• Ensure the availability of maintenance supplies and household consumables.
• Handle minor operational and maintenance issues and escalate major concerns when required.
• Ensure compliance with safety and security procedures throughout the property.
• Prepare regular operational and maintenance reports.

Qualifications

• Bachelor’s degree in Business Administration, Facilities Management, or a related field.
• Relevant certifications in Facility Management or Technical Maintenance will be an added advantage.

Experience

• 3–4 years of relevant experience in Facility Management, Property Management, Hospitality, or Residential Estate Management.
• Experience supervising household or support staff will be preferred.

Required Skills & Competencies

• Good leadership and team coordination skills.
• Strong problem-solving and decision-making abilities.
• Good computer skills, including Microsoft Word, Excel, and email.
• Basic technical knowledge of generators, swimming pool systems, water pumps, electrical systems, plumbing, HVAC, and household appliances.
• Ability to coordinate preventive maintenance and repairs.
• Good communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to manage vendors and service providers effectively.
• Professional, responsible, and trustworthy.